These Dallas Section Bylaws were superceded effective January 16, 2013 and are no longer in effect.
SOCIETY OF PETROLEUM ENGINEERS, INC.
The name of this organization shall be the Dallas Section of the Society of Petroleum Engineers, Inc. (SPE, Inc.)
Aims and Purposes
The aims and purposes of this Section shall be the promotion of mutual cooperation in furthering the objectives of the Society by providing regular and special meetings for the exchange of information and ideas concerning energy resources as well as to provide members the opportunity to upgrade and maintain individual competence.
The jurisdiction of this Section shall include the following counties of Texas: Collin, Dallas, Cooke, Denton, Rockwall, and Grayson.
Section 1. All Members, Associate Members and Student Members, in good standing, of the Society of Petroleum Engineers, Inc. residing or working in the territory outlined under Article III, shall be eligible for membership.
Section 2. Section Affiliate membership (non-voting) shall be open to non-members of the SPE, Inc. residing in the territory outlined under Article III who may express an interest in the Section's activities.
Section 3. Other SPE, Inc. Members who desire affiliation with the Dallas Section may be so assigned with the approval of SPE, Inc. and the Executive Committee of the Dallas Section.
Officers and Directors
Section 1. The officers of the Section shall be a Chairman, Chairman-Elect, First Vice Chairman, Second Vice Chairman, Third Vice Chairman, Secretary, and Treasurer. Three directors shall also be elected annually as hereinafter provided. In addition, the Chairman with Section Board approval may appoint a non-elected Director-at-large for a one year term. The Chairman shall not succeed himself.
Section 2. The Board of Directors shall consist of the above officers and directors and the immediate Past Chairman.
Section 3. The Executive Committee shall consist of the Chairman, Chairman-Elect, Immediate Past Chairman and the First Vice Chairman. It may act for the Board in all matters except the replacement of officers and the setting or changing of dues. Any actions of the Executive Committee shall be recorded by the Chairman and distributed to the Board of Directors within thirty (30) days.
Section 4. All Officers must be in good standing in SPE, Inc. throughout the term of their office and maintain high ethical and moral standards.
Section 5. A vacancy in any office occurring between annual elections shall be filled by the Board of Directors.
Section 6. If any Officer or Director neglects his duties and fails to perform or does not maintain high ethical and moral standards, after being counseled by the Chairman, and advised in writing by the Executive Committee, may be asked to resign.
Election of Officers and Directors
Section 1. The Chairman shall appoint, not later than March 1 of each year, a Nominating Committee composed of five members of the Section to canvass the membership to determine those qualified to serve as officers and directors. The Past Chairman shall chair the Nominating Committee, composed of the Chairman, Chairman-Elect, Secretary and one member at large. The Nominating Committee shall present a slate of officers and directors to the general membership at all April general section meetings and on the section website advising the membership that nominations from the floor can be made by contacting the Chairman of the Nominating Committee. The slate shall consist of at least onecandidate for each position. Nominations from the floor must be received no later than April 30.
Section 2. Officers of the Section other than the Chairman shall be elected during the month of May by letter ballot of the Members and Associate Members. The Chairman shall appoint tellers who will count the ballots and shall announce the results at the June meeting. The runner-up candidates shall be appointed to positions as determined by the chairman.
Duties of Officers and Directors
Section 1. The Chairman shall preside at all meetings of the Section, the Board of Directors, and the Executive Committee. He shall appoint all Committees and perform all other duties that pertain to the management of the Section as well as serve as ex-officio member of all Committees.
Section 2. The Chairman-Elect shall preside at meetings in the absence of the Chairman, shall chair such committees as the Chairman designates and shall succeed to the office of Chairman upon expiration of the Chairman's term. In the event of a vacancy in the Chairmanship, he shall assume the Chairmanship for the remainder of the unexpired term and shall then serve his own elected term.
Section 3. The First Vice Chairman shall be responsible for the arrangement of programs for the regular Section meetings. In the absence of the Chairman and Chairman-Elect, the First Vice Chairman shall serve as Chairman of the regular meetings.
Section 4. The Second Vice Chairman shall be responsible for the arrangements of continuing education programs through Study Group Meetings, seminars, and other forums.
Section 5. The Third Vice Chairman shall be responsible for the Membership Committee activities.
Section 6. The Treasurer shall receive and disburse all monies for the Section. The Treasurer must exercise a high degree of fiscal responsibility in making deposits, paying budgeted expenses, and reporting the status of assets at Board of Director meetings. Non-budgeted expenditures must be approved by the Chairman if under $250 and by the Board of Directors if over $250.
Section 7. The Secretary shall record and distribute all proceedings of the Board of Directors.
Section 8. The Directors shall serve as members of various ad-hoc Committees as appointed by the Chairman.
Notice of Meetings
The Newsletter Editor or other such person, under the direction of the Chairman, shall notify the membership by email, regular mail, or other convenient means, of all forthcoming meetings.
Dues and Finances
Section 1. Annual section dues for Members and Affiliate Members shall be determined by the Board of Directors and approved by a majority of the vote received in a letter ballot.
Section 2. The Treasurer and one other officer, designated by the Chairman, shall have "either/or" signature authority over the checking, savings and investment accounts. Both of these officers shall be bonded for the amount of the assets of the Section.
On the dissolution of this Section, all funds remaining after the payment of all its debts shall be turned over to the Society of Petroleum Engineers, Inc. (SPE, Inc.), unless that corporation shall be nonexistent or also be in dissolution, in which event the remaining funds shall be turned over to some other organization exempted under Section 501(c)(3) of the Internal Revenue Code of 1934, and which has goals and aims similar to SPE, Inc. This article of the By-Laws is not amendable during the existence of this Section.
Amendments to the By-Laws
Section 1. Proposed By-Law amendments shall be posted on the section website, as well as announced and presented in writing at all regularly scheduled section meetings held within sixty (60) days just prior to the meeting scheduled for voting on the amendments. Notice of the meeting scheduled for voting on the By-Law amendments shall be made on the website, at all regularly scheduled section meetings and in all Newsletters during the sixty (60) days prior to the meeting.
Section 2. Amendments to these By-Laws, with the exception of Article X, shall be approved by a
two-thirds affirmative vote of all current eligible members present at a meeting scheduled for By-Law amendment(s).
Section 1. The schedule of the regular monthly meetings, the schedule of the study group meetings, and special section meetings shall be approved by the Board of Directors.
Section 2. Regular or special meetings of the Board of Directors or of the Executive Committee shall be called as needed by the Chairman.
Section 1. A quorum at any regular or special meeting of the Section shall consist of twenty-five (25) Members or Associate Members.
Section 2. A quorum at a meeting of the Board of Directors shall consist of six (6) members of
Section 3. A quorum at a meeting of the Executive Committee shall consist of three (3) members of the Executive Committee.
Robert's Revised Rules of Order shall be the official guide for this Section in the conduct of its business.
Order of Business
The order of business of the Board of Directors shall be as follows, unless revised by the Chairman with the approval of the Board of Directors.
- Call to order by appropriate officer as specified by Article VII.
- Approval of minutes of previous meeting.
- Treasurer's Report.
- Reports of Committees.
- Unfinished Business.
- New Business.